Answer the RGPD step by step with Answer Writer

Every month, DPOs and compliance officers spend hours answering the GDPR compliance questionnaires that their customers or partners submit to them. The questionnaires come one after the other, and stress mounts in the face of deadlines. What if 90% of these responses could be automated? This is now possible thanks to Answer Writer, an intelligent tool that automates the majority of responses to questionnaires while leaving you in control of the final result. This solution includes specialized business AI, designed for compliance professionals. With just a few clicks, Answer Writer enables you to meet RGPD requirements 10 times faster than with manual drafting, without compromising on the quality or accuracy of responses.

How Answer Writer simplifies your GDPR responses in 4 steps

Here’s how to efficiently answer an GDPR compliance questionnaire with Answer Writer, in four simple steps:

Step 1: Express AI configuration in less than 2 hours

Register on the Answer Writer platform and configure your intelligent agent in just two hours. You import your internal documents (safety policies, procedures, past audit responses, etc.) to feed the AI with your organization’s specific context. The tool immediately adapts to your environment: business sector, internal regulations, data sensitivity… Answer Writer’s analyzes this information and instantly calibrates itself to your business reality. From this first stage, the solution is operational and ready to process your compliance questionnaires.

Step 2: Questionnaire import and automatic question comprehension

Simply drag and drop the new GDPR questionnaire into Answer Writer. Whether it’s a customer form, an audit or an invitation to tender, the AI instantly recognizes every question, no matter how complex the wording. Answer Writer detects and categorizes questions in the blink of an eye by theme (legal, security, organization, etc.). You don’t need to spend time rephrasing or clarifying questions: the intelligent agent understands expert language and underlying requirements right from the start.

Step 3: Automatic generation of answers by AI

Once the questionnaire has been analyzed, Answer Writer mobilizes several AI agents to write targeted answers for you. These AI agents work together behind the scenes, each contributing their own expertise:

• AI Agent Compliance: fully masters the GDPR and other standards (NIS2, ISO 27001, SOC 2…); ensures that every answer complies with applicable regulatory requirements.

• Sectoral AI Agent: integrates the specificities of your business sector (finance, healthcare, industry, etc.) to adapt responses to the context of your business.

• Business AI Agent: speaks the language of DPOs, auditors and compliance officers, formulating answers with the level of detail and vocabulary expected by compliance professionals.

• Enterprise AI Agent: immerses itself in your internal documents and past responses; it learns from each interaction and ensures that responses are consistent with your internal policies and procedures.

Working together, these four AI agents can automatically write up to 90% of the answers in your questionnaire. You’ll get a complete, consistent and personalized first draft in just a few moments, aligned with both RGPD requirements and your specific context.

Step 4: Final validation and dispatch of the completed questionnaire

Once your questionnaire has been automatically edited, you’re back in control of the process. Reread the answers the AI has written for you, and adjust their wording if necessary. You can add a nuance or additional information specific to your organization. Once you’re satisfied with the content, validate all the answers with a single click. Answer Writer integrates any changes you make to learn from this human feedback. All that’s left to do is export the completed questionnaire in its original format and send it to your contact. In just a few hours, you’ve completed a complex RGPD questionnaire that could have taken your team several days to complete.

Answer Writer benefits for GDPR compliance

Adopting such an GDPR compliance tool offers many tangible benefits:

• Saves time (and money) – 90% automation reduces 15 hours of editorial work to just 1 hour. This means savings of up to €900 per questionnaire, thanks to the time saved by employees.

• Guaranteed quality and compliance – The responses generated scrupulously respect the RGPD as well as your internal policies. You reduce the risk of errors or oversights, and deliver consistent, complete responses first time, every time.

• Rapid deployment and ease of use – The solution is up and running in less than 2 hours. No need for extensive training: the intuitive interface makes it easy for your teams to use from the very first questionnaire.

• Adapted to your context – Answer Writer doesn’t give generic answers. AI takes into account your industry and corporate culture to provide customized answers that are relevant to your organization.

• Continuous improvement – The more you use the tool, the better it becomes. Each validated response enriches the Enterprise AI, which refines its proposals over time and adapts better and better to your specific needs.

• Teams freed from repetitive tasks – By delegating the initial drafting of responses to the AI, your compliance experts can focus on what’s essential: in-depth analysis, compliance strategy and advice to operational staff. No more tedious typing of redundant answers!

• Multilingual support – Answer Writer is available in over 40 languages. This means you can respond effortlessly to compliance questionnaires from international customers, in the language of their choice, while maintaining the same level of efficiency.

Testimonials from compliance officers

Several companies have already seen the positive impact of Answer Writer on their compliance processes. Here are two testimonials:

“In less than a month, we answered 200 questionnaires without mobilizing our full-time teams.

S.D , Compliance Manager – Telecom Multinational

“Answer Writer has enabled us to reduce our response time by 40% and save 30% on compliance costs.

J.M , DPO – International Bank

Conclusion: towards more serene and effective GDPR compliance

Answering RGPD compliance questionnaires no longer has to be a long, tedious headache. By automating up to 90% of responses, Answer Writer saves you precious time while enhancing the reliability of your compliance records. As a result, DPOs and compliance officers can focus on higher value-added actions – steering RGPD strategy, raising awareness internally, continuous improvement – rather than spending their days filling in the same forms over and over again.

It’s time to transform the way you manage compliance. With quick initial setup and artificial intelligence trained on regulations, tools like Answer Writer make compliance much more agile. You retain control over every answer you provide, while eliminating much of the workload associated with questionnaires.

In short, Answer Writer radically simplifies the process of responding to RGPD questionnaires. Free your teams from repetitive tasks and adopt a more serene approach to compliance today!